Your dedicated
procurement team

From contract management and tendering to spend control and compliance, we support decision-making that aligns with your key performance indicators.

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Working with businesses across hospitality, care and education

Before

As your operational demands grow, so does procurement complexity

Purchasing decisions are sidelined by day-to-day issues

Buying is spread across teams, limiting visibility over spend

Risk, compliance and standards are harder to manage consistently

After

Take control of your procurement

Proactively manage spending and supplier sourcing

Coordinate buying across teams and sites

Make data-led decisions aligned with strategic objectives

How we approach procurement

Your priorities today may look different tomorrow. We provide support across three areas to ensure they're met consistently over time.

01

Group purchasing power

Group purchasing power

Group purchasing power

Vetted supplier access
A trusted network of national and regional suppliers, independently audited for quality, safety and ethical standards.
Stronger buying power
Sustainable pricing achieved through collective purchasing, without compromising choice or quality.
Right-fit suppliers
Flexibility to choose suppliers that match your operation, from service levels and delivery models to product range and specification.
Dedicated account management
A One Cost account manager to support supplier selection, facilitate relationships and act as a clear point of escalation if needed.
Cost reporting and analysis
Online reporting that shows what you buy and spend, with comparisons across suppliers, categories and sites.
02

Contract and tender management

Contract and tender management

Contract and tender management

Complete supplier review
A full assessment of your existing service suppliers, covering pricing, service levels and overall value across key operational categories such as laundry, washroom hygiene, waste, equipment maintenance and pest control.
Purpose-led tendering
Tenders and renegotiations managed with true like-for-like comparisons that clearly set out commercial, service and risk considerations.
Contract control and certainty
Oversight of contract terms, key dates and renewals, with proactive alerts and notice management to prevent unwanted rollovers.
Ongoing performance assurance
Regular reporting to ensure suppliers meet agreed standards, supported by informed recommendations to address issues or improve outcomes.
03

Data visibility and clarity

Data visibility and clarity

Data visibility and clarity

Visibility at the point of purchase
Clear view of purchasing decisions as they’re made across your sites, so you have greater control over what is bought, where and by whom.
Access to Handling Data
Through Handling Data, our online contract and invoice management system, you have a single, accessible view of business spend. A full reporting suite showing purchases by site, supplier and date is included, along with integration with accounts nominals and management of journalled items.
Confidence in ongoing value
Real invoice data and AI-driven analysis track pricing and supplier performance over time, benchmark costs against the market, and highlight opportunities to improve or renegotiate when needed. Reports are generated using Handling Data or your existing procurement software.
Data aligned to your KPIs
Insight interpreted with you, so it directly supports your priorities — from gross profit, cost-per-resident, and budgetary targets to sustainability goals and operational measures.
WHAT OUR CLIENTS SAY

We wouldn’t be able to obtain these prices ourselves...

We believe that One Cost has opened the doors to competitive prices that we would not be able to obtain by ourselves, and believe that our savings are into the thousands rather than the hundreds.I would strongly recommend working with One Cost.
Joe Cobb
Lake District Country Hotels

Their insight continues to add significant value as we grow....

The oversight we now receive from One Cost’s reporting is far more advanced than anything we had previously. Beyond providing detailed spend data, their ongoing insight and guidance enable them to make impactful recommendations to our senior leadership team and our chefs, which continues to add significant value as we grow.
Ashley Worsley
Harbour Healthcare

Their reporting is key to the ongoing cost management of savings...

We have been working with One Cost for a number of years now, and we have a great relationship. Not only did they identify significant initial cost savings and profit improvement, but their reporting is also key to the ongoing cost management of savings and the monitoring of supplier pricing. This provides our business with purchasing control, visibility and credit note analysis. Beyond the numbers, the One Cost Team is always on hand to resolve any of the common day-to-day supply chain issues, saving further operational time.
Paddy Smith
Red and Blue Restaurant Group

Significant cost savings and profit improvement...

We have been working with One Cost for a number of years. The team has identified significant cost savings and profit improvement across our food and non-food purchasing. One Cost offers full supply chain management of both National and Local suppliers, where we benefit from their strong nominated supplier relationships.
Steve Tuke
Bents Garden Centre

Their bespoke management information is a great support tool...

One Cost’s proactive approach to helping us achieve best price and service is a major help in running our key purchasing areas of spend profitably. The ongoing control of this saving via their bespoke management information is a great support tool for our business.
Beth Adams
Dukes 92 and Alberts Restaurants

I recommended One Cost to many other care providers...

The One Cost came to the rescue of my small care home in March 2020 when we could not get online food slots from supermarkets, and we did not want staff going in person. One Cost sorted out an account for us with no hassle, and we had our first order delivered within days. Prices were very reasonable. I recommended One Cost to many other care providers.
Tim Dallinger
Social Care Consultants Ltd

They go to great lengths to help us...

We have been working with One Cost since December 2014 and are safe in the knowledge that they are managing prices on our behalf. They go to great lengths to help us whenever we need any support with our purchasing.
Stephen Wilson
Wiltel Group

I would not hesitate in recommending One Cost...

One Cost’s proactive approach to helping us achieve best price and service is a major help in running our key purchasing areas of spend profitably. The ongoing control of this saving via their bespoke management information is a great support tool for our business.
Rob Ashcroft
Dukes 92 and Alberts Restaurants

We work differently from traditional buying groups

Rather than operating on the sidelines, we embed ourselves within your business. Procurement stays aligned to your objectives, with specialist expertise available when operational demands pull focus. We advocate on your behalf to secure the right deals for long-term success.

Fixed fee model
ROI within six months
Money back guarantee

Let's discuss your procurement priorities.

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